Succession Planning--SACA Board of Director Job Descriptions

President

·         Presides over all meetings of the membership and the Board of SACA

·         Responsible for directing the overall operations of the Board

·         Acts as liaison to WorldatWork as GPN leader, as well as, other Associations

·         Oversees maintenance and contents of web page

·         Oversees monthly program arrangements

·         Oversees coordination of special programs

·         Oversees financial information

·          Recommends candidates for appointments to Office in the case of a vacancy

·         Help develop Strategy plan for SACA

·         Arrange monthly Board meetings and capture meeting minutes

·         Continue to ask for feedback from Board and members to continue to grow the organization

Vice President--Programs

·         Lead in researching/finalizing the monthly meeting topics

o   Review and consider topics from the Membership feedback form

·         Coordinates with the Presenter for any of their program needs (handouts, PowerPoint presentation, projector, laptops, pens/highlighters, etc)

·         Request the Bio information for the presenter to deliver before the presentation

·         Provide the RSVP information for the monthly meetings to our hotel representative contact

o    (Sue Vina, sue.vina@us.whg.com)

·         Email the members the monthly program reminder (at least 1 ½ - 2 weeks before)

·         Works with the VP of Finance to determine if a Speaker thank you gift for the monthly meeting is in budget

·         Help develop other programs for Community events for the members to participate in

·         Be the lead for the end of the year Holiday Social charity drive

 Vice President—Special Programs

·         Maintains professional development programs to benefit membership (certification courses and training seminars).

·         Arranges and secures venue for WorldatWork courses (minimum of 3 per year).

·         Coordinates receipt of materials, distribution of materials and day(s) of event.

·         Creates and coordinates other special programs to include recognition, scholarships, etc.

 Vice President - Finance

• As a financial steward of the organization, seeks ways to increase revenues and decrease costs

• Maintains the organization’s general ledger; records and maintains documentation for all financial transactions

• Develops annual budget and makes recommendations to the Board on spending activity of the organization
• Pays all bills and invoices incurred on behalf of the organization
• Manages and reconciles all bank accounts
• Collects payments and distributes invoices for monies owed for monthly meetings, workshops, etc...
• Communicates with the VP of Membership when payment is received for membership dues
• Collects and processes mail delivered to the SACA PO Box
• Reviews contracts for luncheon and CCP meetings to ensure accurate charges, including ensuring tax exemptions are applied appropriately
• Ensures timely preparation and mailing of tax forms to the IRS

Vice President  – Communications/Membership

·         Coordinates and maintains SACA’s website

·         Organizes and distributes correspondence to members (notifications, reminder notices, e-mails)

·         Maintains membership directory information within database

·         Coordinates annual membership renewal

·         Identify potential members to join SACA

·         Serves as a liaison for the local colleges/universities to identify possible speaking arrangements or membership within SACA

Committee Member

·         Responsible for creating SACA’s bi-monthly newsletters

·         Assist the Board with special projects as needed

·         Assist the Board at monthly meetings and workshops